Information & Frequently Asked Questions
Learn more about our work and how we make our special events as magical as possible. If you have any questions, we may have already answered them. Browse our FAQs below to get the answers you’re looking for. If you still have a question for us, give us a call. We’ll be happy to assist you.
Where do I park?
There is a great drive up circle for unloading, but please do not leave your car parked there or park on the side walk. There is plenty of parking in front of the main club house.
How Do I Get into white aspen creative
You will receive an email with the door code 24 hours before your rental to get into the main door facing the parking lot. Please let us know if you will need the other doors unlocked for your events, as they will always remain locked.
What if I need more time?
If you find that during your session you need more time, you can text us at 541-408-3233 and we can add more time on for you for an additional $40 per hour (for photographers, please contact me for meeting/event pricing). As long as no one is booked directly after you, there should be no problem to add on extra time.
What is included in my rental price?
8x8 Rolling wall with light maple wood on one side and a textured wall, with ever changing paint colors on the other. Futon to use as a couch or as a bed. White and grey comforter to create a bed look with white sheets. Velvet Black sofa, Several unique upholstered chairs for portraits, 30 wood and metal chairs meetings and events, and bar stool for head shots. 3 Round tables that seat 8 each and 3 white table cloths. Wood desk. Spiderlite with 6' octobox for studio lights. A 2 step wood stool, and 4 step white metal step stool. Full size refrigerator with freezer. Wi-fi. Blue tooth speaker. Clothing rack with 30 hangers. Bathrooms are detached a hundred or so yards to the right of the studio. Please contact us if you need a large amount of chair and/or tables. We maybe able to provide those depending on your rental date. We are always adding and changing items up, so if you are looking for something specific please contact us.
We would love to show you our beautiful space! Please contact us to schedule a viewing. If you have never rented before we require a walk through before your rental date.
Please account for set up and clean up time with your scheduled booking time. We will let you know if someone is booked directly after you. If you are 5 minutes late leaving the studio you will be billed a $40 late fee. Please make sure everything is put back and organized where you found it. Please take all items with you that were brought in with you. If you need help cleaning after your event please check our vendor list for hired out cleaning services.
Cleaning fee: up to $50 photography/meeting - starting at $150 Event
Prop Organizing Fee: $25
Late Fee: $40
There is absolutely no smoking in or around the white aspen creative building. If we see/smell and believe you have there will be a $250 Fine.
Rescheduling and Canceling
No refunds are given for a photography/small meeting cancellation. Events are half refunded. We can offer a transfer of your appointment to someone else, or reschedule your appointment for another date for a fee of $50.
We have an amazing local vendor list available upon request for small events, weddings, or if you are a client looking for a photographer. Please contact us and we can email it to you.
What is your occupancy
We feel that 50 is the perfect size for this space for a seated room, and 75 for a standing room event. We can accommodate up to 75 seated on our patio or 150 indoor and patio standing. There is also an option to rent more deck space and banquet room inside the golf course club house for larger events. Please contact us if you have any questions about room layouts or concerns. Due to COVID regulation we can only have 50 inside and 100 outside. We will update this as it changes with the state guidelines.
Alcohol can be served by someone that has a OLCC license only, and provides food for the guests.
Please contact us to chat more about having your special day with us!
We are located in beautiful Wigi Creek Golf club. It is a beautiful setting and we would like to keep it that way. Please do not litter or walk on the golf course, especially the green that is located right next to the building. If we find that the green has been damaged in anyway during your rental time there will be a $350 fine. So please keep your children and high heels off of it. Please do to disturb the golfers and be respectful.