Information & Frequently Asked Questions
Learn more about our work and how we make our special events as magical as possible. If you have any questions, we may have already answered them. Browse our FAQs below to get the answers you’re looking for. If you still have a question for us, give us a call. We’ll be happy to assist you.
Where do I park?
There is a great drive up circle for unloading, do not drive or park on the patio or sidewalks.
There is plenty of parking in front of the main club house or by the pickleball court.
How do I get into white aspen creative
Photographers will receive an email with the door code 24 hours before your rental to get into the main door facing the parking lot. If you book less then 24 hours before your booking, please text us so we can give you the door information. Please let us know if you will need the other doors unlocked for your booking, as they will always remain locked.
Events will have an employee on site that will unlock and lock the door for you.
What if I need more time?
Photographers, If you find that during your session you need more time, you can text us at 541-408-3233 and we can add more time on for you for an additional $50 per hour. Please contact me for meeting/event pricing. As long as no one is booked directly after you, there should be no problem to add on extra time.
What is included in my rental price?
8x8 Rolling wall with heavy texture, painted white on one side and a textured color on the other. White and grey comforter to create a bed look with white sheets (located in attic). Velvet Black sofa, Several unique upholstered chairs for portraits, 30 wood and metal chairs meetings and events, and bar stool for headshots. 3 Round tables that seat 8. Wood desk with drawer, Taller wood table with black legs, gold bar cart, wood and black bar cart, 6 foot unique wood table. A 2 step wood stool, and 4 step white metal step stool. Full size refrigerator with freezer. Wi-fi. One large and one small bluetooth speaker. Clothing rack with 30 hangers. Spiderlite with 6' octobox for studio lights is currently unavailable. Changing color of backdrop paper rolls, always have black, white and grey on site. Bathrooms are detached a hundred or so yards to the right of the studio. Please contact us if you need a large amount of chair and/or tables. We maybe able to provide those depending on your rental date. We are always adding and changing items up, so if you are looking for something specific please contact us. Feel free to also check out our prop highlight reel on our instagram page.
Venue Tours
We would love to show you our beautiful space! Please contact us to schedule a viewing. Photographers: If you have never rented before we require a walk through before your rental date. Brides: Please reach out through our couples contact form to schedule a tour.
Clean up
Photographers: Please account for set up and clean up time with your scheduled booking time. We will let you know if someone is booked directly after you. If you are 10 minutes late leaving the studio you will be billed a $40 late fee. Please make sure everything is put back and organized where you found it. Please take all items with you that were brought in with you. If you leave items I can only hold for 30 days before items are donated. If you need help cleaning after your event please check our vendor list for hired out cleaning services.
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Cleaning fee: up to $50 photography/meeting
Events starting at $300
Prop Organizing Fee: $25
Late Fee: $40
No smoking
There is absolutely no smoking in or around the white aspen creative building.
No Weed, CBD, Incense, Sage, etc
If we see/smell and believe you have there will be a $250 Fine.
Rescheduling and Canceling
No refunds are given for a photography/small meeting cancellation. Event retainers are non refundable. We can offer a transfer of your appointment to someone else, or reschedule your appointment for another date for a fee of $50. Reschedules must be within 45 days of original booked date, otherwise it will be considered a cancelation and ask you rebook your shoot when your ready. Please notify us within 48 hours of your cancelation/reschedule of your new date and time. You can only reschedule up to three times before it would be considered a cancelation and you would need to re book.
Vendors
We have an amazing local vendor list available upon request for small events, weddings, or if you are a client looking for a photographer. Please contact us and we can email it to you.
What is your occupancy
This space is the perfect size for 50-75 guests inside. We can accommodate up to 75 seated on our patio or 120 indoor and patio standing. There is also an option to rent more deck space next to our patio for larger events. Please contact us if you have any questions about room layouts or concerns. Please contact us if are in need of current Covid guidelines.
Alcohol
Alcohol can be served by someone that has a OLCC license only, and provides food for the guests. If you need a bartender please contact us and we can provide you a list of vendors to contact.
Weddings
Please contact us to chat more about having your special day with us!
Golf Course
We are located in beautiful Wigi Creek Golf club. It is a beautiful setting and we would like to keep it that way. Please do not litter or walk on the golf course, especially the green that is located right next to the building. If we find that the green has been damaged in anyway during your rental time there will be a $350+ fine. So please keep your children and high heels off of it.
Please do to disturb the golfers and be respectful.
Photos by lady j memories